10 of the Best Apps to Scan and Manage Receipts

It’s also important to ensure that the electronic storage system for keeping these records is secure and that backups are made to prevent data loss. Shoeboxed helps maintain compliance with tax laws and regulations. For example, Shoeboxed’s digital receipts are IRS-accepted in the US. https://www.ampt.pt/2023/07/14/freelance-writer-wanted-pay-100-per-article-remote/ To remain compliant, just follow IRS rules on how long it takes to store receipts electronically. Shoeboxed’s optical character recognition (OCR) technology extracts important details from your receipts (date, total amount, vendor, payment method).

What are the best receipt-scanning apps?

This is great for budgeting, but more importantly, makes life so much easier come the time to file your taxes. We do a lot of online and retail shopping on a regular basis, and this creates the need for Best Receipt Tracking Apps especially for businesses. Given the kind of receipts that we get, as well as the quantity of them all, it’s hard to keep track of what’s what. Wouldn’t it be nice to have an app to help you track all your expenses? Well thanks to the advent of best way to track receipts the smartphone, there are a handful of apps out there that help users track their expenses and receipts without losing any of them. Upload them into the app, and you have a copy of the receipt digitally.

Excel Travel Expense Tracker by SpreadsheetPoint

The formula in the Balance column is set to calculate the balance after each indicated transaction. Simply delete the examples already in the sheet and start adding your transactions. You can copy the sheet for each month or continue adding expense rows throughout the quarter or year. Compared to Excel’s manual work, Foreceipt gives you an all-in-one system for capturing, organizing, storing, and reporting expenses.

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We’re working on an all new travel platform that makes business travel simple for employees and stress-free for finance teams. Record all your mileage automatically with the Driversnote mileage tracker for an IRS-compliant mileage logbook. You will free up time for more important things, and make sure to maximize your mileage deductions at tax time! In our dedicated guide, find out more about claiming mileage from the IRS as a self-employed individual or a small business owner. Purchases, sales, payroll, and other transactions you have in your business will generate supporting documents.

Our tools

• In our dedicated guide, find out more about claiming mileage from the IRS as a self-employed individual or a small business owner.
• The apps CNBC Select chose offer a free trial and have a version that costs $10 or under per employee, per month.
• Control company spend with smart limits, approvals, and visibility across every card and expense.
• You can print this out and give it to an accountant, or refer to it if you’re doing your taxes by hand.
• It will store all receipts in a way that you can easily generate the expense report in the blink of an eye.
• For example, the Internal Revenue Service (IRS) in the U.S. accepts electronic receipts, provided they contain all the information required of a traditional paper receipt.

This includes easy receipt uploading, categorization, and report generation. Wave offers a free plan with basic accounting and receipt scanning features. Except for Expensify, we chose software that offers more than just the ability to create invoices and photograph or scan receipts. As your business grows, you’re going to want software that can grow in complexity to suit your needs, growing expense categories and expanding team. Everyone can agree that they just need a tracker that is simple so business receipts are scanned (ideally on-the-go) and expenses are approved without much muss or fuss. When I decided to take the leap to full-time freelancing, I leaned on Keeper’s receipt tracking feature to stay organized, so now I can actually claim my write-offs.

Types of expenses businesses should track

These apps offer a convenient way to scan, track, and manage receipts, making it Cash Disbursement Journal easier for users to stay organized and keep on top of their expenses. Expensify is one of the most popular apps for managing business expenses, and it’s easy to see why. Designed for teams and businesses, it simplifies receipt management and expense tracking, saving users time and hassle. For instance, Expensify is free for freelancers who upload only 25 expenses a month.

Secure your data

Although they’re a necessary part of your business, you should categorise them as part of the cost of goods sold. One of the common mistakes is not knowing the difference between receipts and invoices. The key thing to remember is that you’ll receive an invoice before you pay anything, but you’ll only get a receipt after you pay. Think of invoices as a request for money, and a receipt as a confirmation of that payment. Like Mr. Receipt, Itemize can recognize text from the photo and will fill in the basic details you need of the receipt, like date, payment, and merchant.

Sage Expense Management’s (formerly Fyle) Receipt Scanner App

It’s beneficial for people who want to be paper-free but don’t want to scan each receipt manually. Shoeboxed is best suited for small business owners or anyone who handles a high volume of receipts. Instead of letting paper receipts pile up, Shoeboxed makes it easy to keep everything in one place without the hassle. Whether you’re snapping a quick photo of a receipt or generating detailed reports, Smart Receipts gets the job done efficiently.

However, what you value in an app may differ from other business owners’ needs. For Gian Moore, owner and editor of MellowPine, features that automate the receipt-tracking process are key. Glen Wilde, CEO and founder of Diet to Success, said AutoEntry, which syncs with many of the best accounting software platforms, more than meets his company’s receipt-tracking needs. If you want to do more than just record your expenses, but also want find ways to actually lower your spending, take a look at these apps and tools that will help you save money.

• For store returns, the policy can vary by merchant, but in 2026, the vast majority of large retailers accept digital copies or email receipts.
• Genius Scan offers a free version with basic scanning capabilities.
• These rules let you flag that transaction as a recurring business expense.
• It’s beneficial for companies that require detailed expense tracking and need a simple way to manage financial records.
• You can do a lot of organization here, such as creating folders for specific expenses.
• It relies on Cloud servers to store your data, which helps with multi-device functionality as well.

How to Choose the Best Receipt Scanner App for Your Business

Not sure Expensify is the right expense tracking software for you? Most money tracking apps for businesses offer free basic plans or free trials. Expense tracking is essential to good business budgeting, so feel free to try out different options until you find one you prefer. Zoho Expense’s free plan includes up to 1 user (plus an accountant) who can collaborate on expense tracking and travel management.